Event Checklist for Chapters

1. Form a Planning Team and choose a species to focus on

• If the event is for adults, submit a grant application at least two weeks prior to the event to receive reimbursement for 50% of event expenses up to $500.

2. Create Event and Recruit Participants

• Create an online event by logging in to our Upland Events Platform with your chapter login information (ex: ch0001).

• For tutorials on creating an event and navigating other elements of the Upland Events Platform check out this playlist.

• Promote the event on social media and at local outdoor focused businesses.

• If this event is for women, use our Women on the Wing Brand Guide for all printouts and advertising materials.

3. Insurance

• Submit completed Volunteer Liability Coverage Form to insurance@pheasantsforever.org at least 24 hours prior to the event.

• Ensure that you are adhering to our safety policies for Learn to Hunt Events.

4. Host the event!

• Check registered participants in at the event using your mobile device:

  • Point of Sale Guest Check In Tutorial

• Everyone at the event (participants & volunteers) must sign a Participant & Volunteer Firearms Waiver — retain these for 12 months.

• Ensure that all volunteers what the Learn to Hunt Safety Video prior to the start of the event. 

• Have fun and take lots of photos!

5. Report

• If you created your event electronically and checked participants in with the point of sale app, no further reporting is required.

• If you didn't, reach out to your Regional Field Representative for assistance getting those numbers recorded in our system or reference the E & O Event Attendee Reporting Tutorial.

6. Event Incident Report

• If your event had any incidents, submit an Event Incident Report.

Congratulations and thank you for guiding new hunters into the field!